Where should files and records be kept?

• A. My office of record
• B. The county clerk
• C. The state archive
• D. The insurance bureau

Answer: (A)

The main idea is to store your business records in your office of record—the official location designated for holding all essential files for your operation. Keeping files there ensures they’re readily accessible for audits, exams, or any regulatory requests, and it supports proper control, organization, and privacy for day-to-day operations. The county clerk handles public records specific to county functions, not the ongoing records of your business. The state archive is for long-term preservation of historical documents and broader state records, not active business needs. The insurance bureau is the regulatory body that oversees compliance, but it isn’t the place you store your files. So, the best practice is to keep files and records in your office of record.